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Job Announcement: Project Coordinator, Admin & Finance, Documentation, Program Manager, Office Assistant etc
Grassroot NGO, Aligarh, UP

From: Chinkholal Thangsing <chinkholal.thangsing@gmail.com>
 

JOB OPPORTUNITIES: Location: New Delhi

Application Deadline: 21.06.2010
 
Date of Interview for shortlisted candidates: 28.06.2010
 
To apply for these positions please e-mail your cover letter, curriculum vitae, salary history and contact details of a minimum of two professional referees to recruitments.sharan@gmail.com.

Or by regular mail with the positions on the top of the enveloped APPLICATIONS FOR____________ position:
 
To:
 
SHARAN Society for Service to Urban Poverty
F 6/8 A, 2nd Floor, Poorvi Marg, Vasant Vihar
New Delhi -110057
­
About SHARAN:
 
SHARAN, Society for Service to Urban Poverty is a non-profit organization, which has been working with the poor and marginalized communities in urban settings for the past 26 years.  Its expertise and experience lies in the field of drug treatment & HIV/AIDS. Sharan has implemented a National roll out of Oral Substitution Therapy in the states of Delhi, UP, Meghalaya, Mizoram, Tamil Nadu, Kerala, Goa and Maharashtra.

It is also implementing IDU targeted interventions in Delhi and Punjab. Sharan is a member of the UN Regional Task Force for Asia and Technical Consultant for the GFATM Round 7 IDU training component in India. Sharan has proved its technical capability for OST through successfully managing multi site oral substitution in five cities through support of European Union and substitution in 9 states under DFID Challenge Fund.

It has developed the first Buprenorphine Substitution Program in Asia in community settings and have developed community based health services and income generation programs. One of the key strengths of Sharan is in advocacy and has engaged in Rights based Advocacy with Policy makers, Donors and service providers.
 
Website: www.sharan.net
 
Employment Opportunities:
 
1.  Project Director (1)
2.  Administration and Finance Officer (1)
3.  Documentation and Monitoring Specialist  (1)
4.  Program Manager (1)
5.  Cluster Coordinator (1)
6.  Office Assistant  (1)
 
DESCRIPTION OF POSITIONS:
 
1.  Project Director:
 
Overall responsible for all technical and financial aspects of the projects
Ensure compliance of all project guidelines for objectives delivery:  tenders/selection/recruitment/implementation/documentation/financial reporting of grants received & disbursed and reporting to the PR
Review the team members reports related to activities “ in tandem with work plans & budgets
Work closely with the Finance officer for all activities
Ensure that technical and financial aspects are compatible as designated in the guidelines
Timely reporting of activities - technical
Timely reporting of financial statements
Representing Sharan at all meeting as called for by the PR/NACO/GF/PMU
Monthly meeting with the team
Report to the Secretary/Executive Director of Sharan
 
Essential: A post graduate or PhD in social sciences, having at least 15 years experience in the health sector and at least 7 years at the senior management level, having lead a team.
 
Desirable: Experience of working with IDU/HIV related issues, both at the field and at the management level.
Women are encouraged to apply.

2. Administration & Finance Officer:

Responsible for the overall administrative work of the project – meetings, workshops, trainings, & travel
Maintain attendance for staff at the office for the project, as well as follow up for attendance for staff at the project site
Maintain all documentation related to the project
Ensure that all stationary requirements are met at the office
Ensure all financial compliance as required by the project guidelines of Global Fund
All transactions are authorized by the concerned authority
Monthly reconciliation of accounts and projection/forecast for the next month and quarter
Transfer of funds to working partner as per guidelines and receipt of all statements/vouchers/bills
Preparation and submission of all financial statements as scheduled
Report to the Project Director
 
Essential: M Com with at least 7-10 years experience in the accounts and finance department, having experience with Tally a must.
 
Desirable: Experience of work in an NGO working with health/IDU/HIV related issues
Women are encouraged to apply. 
 
3. Documentation & Monitoring Specialist:

Work in tandem and closely with the Program Manager and the GPC team
Ensure documentation of all activities of the program as required
Orientation training of the GPC team with regard to reporting of activities undertaken – supportive supervision
Ensure documentation of activities is understood
Ensure that reports are reached on time/schedule
Work closely with the finance officer with regard to M&E schedule and travel
Prepare and submit monthly report to the PD for timely delivery to the PR
Provide feedback to the GPC team for any gaps identified
Inform the PD and the PM of the same for necessary follow up and action
Ensure ATR is received and compliance is as desired
Any other work as designated by the PD
Report to the PD
 
Essential: A post graduate/graduate with 10-12 years of experience in the IDU/HIV sector with regard to documentation of both qualitative & quantitative data as well as data analysis for assessing impact of activities/services.
 
Desirable: experience of working with SPSS/CMIS systems.
Women are encouraged to apply.

4.  Program Manager:

Ensure delivery of activities in line with the project objectives
Work closely with GPC for service delivery of supportive supervision
Ensure timely reporting of activities
Work closely with the finance officer with regard to financial compliance of GPC
Ensure activity timelines are achieved
Monthly meetings with newly appointed GPC team
Orientation & Induction training of the team along with the Indian Harm Reduction team
Ensure required documentation by the GPC team is available and complete
Any other work as designated by the PD
Report to the Project Director
 
Essential: A post graduate/graduate with at least 10yrs experience of working with IDU/HIV issues at the field implementation level, leading a team for service delivery for IDUs.
 
Desirable: Worked at senior management level, experience of training service delivery teams in the IDU/HIV sector.
Women are encouraged to apply.
 
5.  Cluster Coordinator:
 

Works along with the PM and the Documentation & Monitoring Specialist
Works closely with the designated GPC teams in the region
Ensure all activities in line with the objectives are reached by the GPC team
Identify weaknesses and gaps with regard to supportive supervision undertaken by the GPC team
Monitor the documentation at the GPC site
Provide input to the team when and where required
Any other work as designated by the PM/Documentation & Monitoring Specialist/PD
Attend any training as deputed
Any other work as designated by the PD
Reports to the PD
 
Essential: A post graduate with 7-10 years of direct experience with IDU/HIV related issues &services. Experience of working at the field level would not just be an asset but essential, especially having worked with IDUs directly.
 
Desirable: Having middle management experience in coordinating & leading a team of people for achieving objectives.
Women are encouraged to apply.
 
6.  Office Assistant:
 
Responsible for all project related correspondence & despatch
Filing of all papers & documents related to the project
Providing all support to the project team
Providing all assistance to the Administration officer when ever required
Overall management of the office up keep
Maintain office expenses incurred
Submit a statement of monthly expenses to the finance officer
Report to the Administration & Finance Officer
Any other work as deputed

Essential: Graduate with over 7-10 yrs work experience in the administration department.
 
Desirable: Worked in an NGO working with Health/IDU/HIV related issues.
Women are encouraged to apply.
 
 
Additional Information:

A probation period of three months.
People living with HIV/AIDS are encouraged to apply.

SHARAN is an equal opportunity and affirmative action employer. It does not discriminate against employees or applicants on the basis of race, color, sex, gender, religion, creed, national and ethnic origin, age, citizenship, marital status, sexual orientation and or any other legally protected status.

Only short-listed candidates will be contacted for interviews.
_____________________
Chinkholal Thangsing
e-mail:<chinkholal.thangsing@gmail.com>
 

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(Posted on 18 June 2010)

 



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